Opportunity Information: Apply for PAS KTM AFCP SMALL FY2019
The Notice of Funding Opportunity titled "AFCP Small Grant Competition" (Funding Opportunity Number: PAS KTM AFCP SMALL FY2019) is a grant program run by the U.S. Department of State through the U.S. Mission to Nepal. It falls under CFDA 19.025 and is categorized as an "Other" funding activity, with awards issued as grants. The competition is designed to support projects that protect or preserve cultural heritage, and applicants are expected to clearly tie their proposal to an AFCP focus area and to the preservation of a cultural site, collection, or form of traditional cultural expression, emphasizing cultural and non-religious values.
The opportunity is open to eligible nonprofit organizations that have 501(c)(3) status with the IRS (excluding institutions of higher education). The notice indicates an expected total of two awards, with an award ceiling of $20,000 per award. While the notice excerpt does not list a specific award floor, applicants should plan their budgets realistically within the small-grant scale and ensure their costs are well-justified and directly connected to the project outcomes.
Applications had to be submitted to the Public Affairs Section of the U.S. Embassy in Kathmandu no later than Sunday, November 25, 2018. Submission was required by email to cultureKTM@state.gov, and the proposal package, including all supporting documents, needed to be written in English. Applicants also had to request the correct federal forms by emailing culturektm@state.gov, which suggests the Embassy provided the required templates or versions to ensure compliance.
A complete application package needed to include standard federal assistance forms: SF-424 (Application for Federal Assistance), SF-424A (Budget Information for Non-Construction Programs), SF-424B (Assurances for Non-Construction Programs), and, when applicable, SF-LLL (Disclosure of Lobbying Activities). Beyond the forms, proposals had to provide core project basics such as the project title, the proposed dates, and the AFCP focus area. Applicants also had to include organizational details and compliance identifiers, specifically contact information, a DUNS Number, and their SAM registration status, reflecting standard U.S. government requirements for entity identification and eligibility screening.
The narrative components required applicants to lay out the project in a structured, decision-ready way. This included identifying the project location and providing proof of official permission to undertake the proposed work, which is particularly important for heritage sites or collections where legal authority and stakeholder consent are critical. Applicants needed a clear project purpose statement summarizing objectives and desired results, followed by a chronological description of project activities so reviewers could understand exactly what would happen, in what order, and why those steps were necessary to achieve preservation outcomes.
The timeline expectations were specific and relatively flexible within boundaries. Applicants could propose project periods of up to 60 months (five years), but projects had to begin before September 30, 2019, and they had to conclude no later than September 30, 2024. Proposals therefore needed a schedule that broke the work into major phases and milestones, with target dates for each milestone, allowing reviewers to judge feasibility, sequencing, and whether the timeline matched the urgency of the preservation need.
Staffing and expertise were also a formal requirement. Applicants were expected to identify key project personnel and include resumes or CVs for the proposed project director and other primary participants. This helps reviewers assess whether the team has the technical capability to complete conservation, documentation, stabilization, or other heritage-related tasks to appropriate standards.
Three specific justification statements were required to frame why the project matters and why it should be funded now. First, a statement of importance had to explain the historic, architectural, artistic, or cultural (explicitly non-religious) significance of the site, collection, or traditional expression being protected. Second, a statement of urgency had to describe the severity of the threat or deterioration and explain why the work could not be delayed, for example pointing to immediate risks like structural failure, water damage, or rapid material decay. Third, a statement of sustainability had to describe how the applicant and partners would maintain the results after the grant ends, such as ongoing maintenance plans for a site or continued preservation and dissemination of documentation and skills for traditional cultural expressions.
Budgeting requirements were detailed and demanded a high level of transparency. Applicants had to submit a detailed project budget broken out by one-year budget periods (for example, 2019, 2020, 2021, and so on). Costs needed to be categorized using standard federal budget lines such as Personnel, Fringe Benefits, Travel (including per diem), Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs, and Cost Sharing. The budget also had to indicate any funds from other sources and include a justification for any anticipated international travel costs. In addition, a budget narrative was required to explain how costs were calculated (for example, quantity times unit cost, or annual salary multiplied by the percentage of time devoted to the project) and to clarify any major line items that might otherwise appear unclear or unusually large.
Finally, the opportunity required substantive supporting documentation to prove the need and readiness of the project. At minimum, applicants had to include five high-quality digital images (JPEGs) or audiovisual files that showed the nature and current condition of the site, object, or form of expression. For sites or objects, these visuals were expected to demonstrate urgency through visible deterioration or damage such as collapsing walls, water damage, worn textiles, or broken components. The notice also encouraged submission of relevant technical and planning documentation, such as historic structure reports, conservation needs assessments, and other project planning materials, which would strengthen a proposal by demonstrating that the project is grounded in credible assessment and is ready for implementation.Apply for PAS KTM AFCP SMALL FY2019
- The Department of State, U.S. Mission to Nepal in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Notice of Funding Opportunity: AFCP Small Grant Competition" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.025.
- This funding opportunity was created on Oct 26, 2018.
- Applicants must submit their applications by Nov 25, 2018. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $20,000.00 in funding.
- The number of recipients for this funding is limited to 2 candidate(s).
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
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