Opportunity Information: Apply for PAS KTM AFCP SMALL FY2019
The Notice of Funding Opportunity titled "AFCP Small Grant Competition" (Funding Opportunity Number: PAS KTM AFCP SMALL FY2019) is a grant program run by the U.S. Department of State through the U.S. Mission to Nepal. It falls under CFDA 19.025 and is categorized as an "Other" funding activity, with awards issued as grants. The competition is designed to support projects that protect or preserve cultural heritage, and applicants are expected to clearly tie their proposal to an AFCP focus area and to the preservation of a cultural site, collection, or form of traditional cultural expression, emphasizing cultural and non-religious values.
The opportunity is open to eligible nonprofit organizations that have 501(c)(3) status with the IRS (excluding institutions of higher education). The notice indicates an expected total of two awards, with an award ceiling of $20,000 per award. While the notice excerpt does not list a specific award floor, applicants should plan their budgets realistically within the small-grant scale and ensure their costs are well-justified and directly connected to the project outcomes.
Applications had to be submitted to the Public Affairs Section of the U.S. Embassy in Kathmandu no later than Sunday, November 25, 2018. Submission was required by email to cultureKTM@state.gov, and the proposal package, including all supporting documents, needed to be written in English. Applicants also had to request the correct federal forms by emailing culturektm@state.gov, which suggests the Embassy provided the required templates or versions to ensure compliance.
A complete application package needed to include standard federal assistance forms: SF-424 (Application for Federal Assistance), SF-424A (Budget Information for Non-Construction Programs), SF-424B (Assurances for Non-Construction Programs), and, when applicable, SF-LLL (Disclosure of Lobbying Activities). Beyond the forms, proposals had to provide core project basics such as the project title, the proposed dates, and the AFCP focus area. Applicants also had to include organizational details and compliance identifiers, specifically contact information, a DUNS Number, and their SAM registration status, reflecting standard U.S. government requirements for entity identification and eligibility screening.
The narrative components required applicants to lay out the project in a structured, decision-ready way. This included identifying the project location and providing proof of official permission to undertake the proposed work, which is particularly important for heritage sites or collections where legal authority and stakeholder consent are critical. Applicants needed a clear project purpose statement summarizing objectives and desired results, followed by a chronological description of project activities so reviewers could understand exactly what would happen, in what order, and why those steps were necessary to achieve preservation outcomes.
The timeline expectations were specific and relatively flexible within boundaries. Applicants could propose project periods of up to 60 months (five years), but projects had to begin before September 30, 2019, and they had to conclude no later than September 30, 2024. Proposals therefore needed a schedule that broke the work into major phases and milestones, with target dates for each milestone, allowing reviewers to judge feasibility, sequencing, and whether the timeline matched the urgency of the preservation need.
Staffing and expertise were also a formal requirement. Applicants were expected to identify key project personnel and include resumes or CVs for the proposed project director and other primary participants. This helps reviewers assess whether the team has the technical capability to complete conservation, documentation, stabilization, or other heritage-related tasks to appropriate standards.
Three specific justification statements were required to frame why the project matters and why it should be funded now. First, a statement of importance had to explain the historic, architectural, artistic, or cultural (explicitly non-religious) significance of the site, collection, or traditional expression being protected. Second, a statement of urgency had to describe the severity of the threat or deterioration and explain why the work could not be delayed, for example pointing to immediate risks like structural failure, water damage, or rapid material decay. Third, a statement of sustainability had to describe how the applicant and partners would maintain the results after the grant ends, such as ongoing maintenance plans for a site or continued preservation and dissemination of documentation and skills for traditional cultural expressions.
Budgeting requirements were detailed and demanded a high level of transparency. Applicants had to submit a detailed project budget broken out by one-year budget periods (for example, 2019, 2020, 2021, and so on). Costs needed to be categorized using standard federal budget lines such as Personnel, Fringe Benefits, Travel (including per diem), Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs, and Cost Sharing. The budget also had to indicate any funds from other sources and include a justification for any anticipated international travel costs. In addition, a budget narrative was required to explain how costs were calculated (for example, quantity times unit cost, or annual salary multiplied by the percentage of time devoted to the project) and to clarify any major line items that might otherwise appear unclear or unusually large.
Finally, the opportunity required substantive supporting documentation to prove the need and readiness of the project. At minimum, applicants had to include five high-quality digital images (JPEGs) or audiovisual files that showed the nature and current condition of the site, object, or form of expression. For sites or objects, these visuals were expected to demonstrate urgency through visible deterioration or damage such as collapsing walls, water damage, worn textiles, or broken components. The notice also encouraged submission of relevant technical and planning documentation, such as historic structure reports, conservation needs assessments, and other project planning materials, which would strengthen a proposal by demonstrating that the project is grounded in credible assessment and is ready for implementation.Apply for PAS KTM AFCP SMALL FY2019
- The Department of State, U.S. Mission to Nepal in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "Notice of Funding Opportunity: AFCP Small Grant Competition" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.025.
- This funding opportunity was created on Oct 26, 2018.
- Applicants must submit their applications by Nov 25, 2018. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $20,000.00 in funding.
- The number of recipients for this funding is limited to 2 candidate(s).
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education.
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AFCP Small Grant Competition (PAS KTM AFCP SMALL FY2019) - FAQs
1) What is the name of this grant opportunity?
The Notice of Funding Opportunity is titled "AFCP Small Grant Competition" (Funding Opportunity Number: PAS KTM AFCP SMALL FY2019).
2) Which agency runs this grant program?
This opportunity is run by the U.S. Department of State through the U.S. Mission to Nepal (Public Affairs Section, U.S. Embassy Kathmandu).
3) What is the CFDA number for this opportunity?
The CFDA number listed is 19.025.
4) What type of funding activity is this?
The funding activity category is listed as "Other," and awards are issued as grants.
5) What is the main purpose of the AFCP Small Grant Competition?
The competition supports projects that protect or preserve cultural heritage. Proposals are expected to clearly connect the project to an AFCP focus area and to the preservation of a cultural site, collection, or form of traditional cultural expression.
6) Are proposals expected to emphasize religious or non-religious values?
Proposals should emphasize cultural and non-religious values. The significance statement is expected to describe historic, architectural, artistic, or cultural importance explicitly in non-religious terms.
7) Who is eligible to apply?
The opportunity is open to eligible nonprofit organizations that have 501(c)(3) status with the IRS, excluding institutions of higher education.
8) How many awards were expected?
The notice indicates an expected total of two awards.
9) What is the maximum award amount (award ceiling)?
The award ceiling is $20,000 per award.
10) Is there a minimum award amount (award floor)?
The excerpt provided does not list a specific award floor. Applicants are expected to budget realistically for a small-grant project and ensure costs are well-justified and tied to outcomes.
11) When was the application deadline?
Applications had to be submitted no later than Sunday, November 25, 2018.
12) Where were applications submitted?
Applications were submitted to the Public Affairs Section of the U.S. Embassy in Kathmandu.
13) How were applications submitted?
Submission was required by email to cultureKTM@state.gov.
14) What language had to be used for the proposal package?
The proposal package, including all supporting documents, needed to be written in English.
15) How do applicants obtain the required federal forms?
Applicants had to request the correct federal forms by emailing culturektm@state.gov, suggesting the Embassy provided the required templates or versions to ensure compliance.
16) Which standard federal forms were required in the application package?
A complete package needed to include SF-424, SF-424A, SF-424B, and, when applicable, SF-LLL.
17) When is SF-LLL required?
SF-LLL (Disclosure of Lobbying Activities) is required when applicable, as indicated in the notice excerpt.
18) What basic project information had to be included in the proposal?
Proposals had to include at least the project title, proposed dates, and the AFCP focus area.
19) What organizational identifiers and compliance details were required?
Applicants had to include contact information, a DUNS Number, and their SAM registration status.
20) What location details were required in the narrative?
Applicants needed to identify the project location as part of the narrative components.
21) Did applicants need permission to do the proposed work?
Yes. Applicants were required to provide proof of official permission to undertake the proposed work, which is especially important for heritage sites and collections.
22) What is a "project purpose statement" in this application?
The project purpose statement is a summary of the project objectives and desired results.
23) How should project activities be described?
Applicants had to provide a chronological description of project activities so reviewers could see what would happen, in what order, and how those steps lead to preservation outcomes.
24) What is the maximum project period allowed?
Applicants could propose project periods of up to 60 months (five years).
25) By when did projects need to start?
Projects had to begin before September 30, 2019.
26) By when did projects need to end?
Projects had to conclude no later than September 30, 2024.
27) What kind of schedule or timeline details were expected?
Proposals needed a schedule that broke the work into major phases and milestones, including target dates for each milestone.
28) Were staffing details required?
Yes. Applicants were expected to identify key project personnel.
29) Were resumes or CVs required?
Yes. Resumes or CVs were required for the proposed project director and other primary participants.
30) What justification statements were required?
Three statements were required: a statement of importance, a statement of urgency, and a statement of sustainability.
31) What needed to be covered in the statement of importance?
The statement of importance had to explain the historic, architectural, artistic, or cultural (explicitly non-religious) significance of the site, collection, or traditional expression.
32) What needed to be covered in the statement of urgency?
The statement of urgency had to describe the severity of the threat or deterioration and explain why the work could not be delayed (for example, risks like structural failure, water damage, or rapid material decay).
33) What needed to be covered in the statement of sustainability?
The statement of sustainability had to explain how results would be maintained after the grant ends, such as maintenance plans for a site or continued preservation and sharing of documentation and skills for traditional cultural expressions.
34) What level of budget detail was required?
Applicants had to submit a detailed budget with a high level of transparency, broken out by one-year budget periods (for example, 2019, 2020, 2021, and so on).
35) What budget categories (line items) were expected?
Costs needed to be categorized using standard federal budget lines such as Personnel, Fringe Benefits, Travel (including per diem), Equipment, Supplies, Contractual, Other Direct Costs, Indirect Costs, and Cost Sharing.
36) Did the budget need to show other funding sources?
Yes. The budget needed to indicate any funds from other sources.
37) Was international travel allowed, and what documentation was required?
The budget had to include a justification for any anticipated international travel costs.
38) What is the purpose of the budget narrative?
The budget narrative explains how costs were calculated (for example, quantity times unit cost, or annual salary multiplied by percent of time on the project) and clarifies major line items that might otherwise seem unclear or unusually large.
39) What supporting documentation was required to show project need and readiness?
The opportunity required substantive supporting documentation, including visuals that demonstrate the nature and current condition of the site, object, or form of expression, and it encouraged technical/planning documents.
40) How many images or media files were required, and what format?
At minimum, applicants had to include five high-quality digital images (JPEGs) or audiovisual files.
41) What should the required visuals show?
The visuals were expected to show the nature and current condition of the site, object, or traditional expression. For sites or objects, they should help demonstrate urgency through visible deterioration or damage (for example, collapsing walls, water damage, worn textiles, or broken components).
42) What additional planning or technical documents were encouraged?
The notice encouraged submission of relevant technical and planning documentation such as historic structure reports, conservation needs assessments, and other project planning materials to strengthen the proposal.
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